Please read the following information carefully. This privacy notice contains information about what data we collect and store about you and why. It also tells you who we share this information with, the security mechanisms we have put in place to protect your data and how to contact us if you have a complaint.

 

Who we are?

TM solicitors ltd collects, uses and is responsible for personal information about you. When we do this, we are the ‘controller’ of this information for the purposes of the UK General Data Protection Regulation (UK GDPR) and other applicable data protection laws.

 

TM Solicitors Ltd trading as TM solicitors registered office :-

 

Brough Business Centre
Baffin Way
Brough
HU15 1YU
East Yorkshire

Company Registration Number 7141862

Vat Number 915897379

TM Solicitors are authorised and regulated by the Solicitors Regulation Authority and our registered number is 556897

Registered with the ICO registration number Z2577219

TM solicitors sole office is at Brough Business Centre, Baffin Way, Brough, HU15 1YU, East Yorkshire

Information collected by us

When carrying out our legal services we collect the following personal information that you provide to us which can include matters such as :-

• Your full name address and telephone number and email
• Documents required to verify your identity
• Documentation on the matter we have been instructed on
• Source of funds on the transaction we have been instructed on
• Personal bank details required to pay monies to you from an estate
• Details of your financial circumstances when making a will

Information collected from other sources

• We collect the majority of information from you however it maybe necessary to obtain information from third parties such as the land registry, companies house, customer due diligence providers, ID verification agencies, doctors, bank or building socities

How we use your personal information

We use your personal information for the following purposes:

• To perform the services to you
• Preventing and defecting fraud against you
• Conducting ID verification checks to verify your identity
• Ensuring our policies are adhered to
• Protecting ours and yours security
• External audits and quality checks eg. AML, ICO

Whether information has to be provided by you, and why?

This personal information such as :-

• Your full name address and telephone number and email
• Documents required to verify your identity
• Documentation on the matter we have been instructed on
• Source of funds on the transaction we have been instructed on
• Personal bank details required to pay monies to you from an estate
• Details of your financial circumstances when making a will

must be provided by you to us, to enable us to progress your case to which we are instructed. When we collect information from you, we will inform you whether you are required to provide this information to us.

Who will we share your personal information with?

We have relationships with a number of third parties that we routinely share for example verifying your identity companies.

We will share personal information with law enforcement agencies if required by applicable law.

We will not share your personal information with any other third parties without your consent.

Where will we store your personal data and how long for?

We will not keep your personal data for longer than we need it for the legal services to which we are instructed. Further details are available upon request.

Consent

We are relying on your explicit consent to utilise the information collected by us. You provided this consent when instructing us.

You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity we have carried out prior to you withdrawing your consent. You can opt-out here by contacting TM solicitors at Brough Business Centre, Baffin Way, Brough, HU15 1YU, East Yorkshire or via Privacy@tmsolicitors.co.uk.

Your data protection rights

Under the UK GDPR, you have a number of important rights that you can exercise free of charge. In summary, these rights are:

 

• Transparency over how we use your personal data and fair processing of your information;
• Access to your personal information and other supplementary information;
• Rectification – require us to correct any mistakes or complete missing information we hold on you;
• Erasure – require us to erase your personal information in certain circumstances;
• Receive a copy of the personal information you have provided to us or have this information be sent to a third party, this will be provided to you or the third party in a structured, commonly used and machine readable format;
• Object at any time to processing of your personal information for direct marketing;
• Object in certain other situations to the continued processing of your personal information;
• Restriction – Restrict our processing of your personal information in certain circumstances;
• Data portability – ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
• Request not to be subject to automated decision making which produce legal effects that concern you or affect you in a significantly similar way.

If you want more information about your rights under the UK GDPR, please see the Guidance from the Information Commissioners Office on Individual’s rights under the UK GDPR.

If you want to exercise any of these rights, please contact Tim Murden at tim.murden@tmsolicitors.co.uk

How to make a complaint

The UK GDPR also gives you the right to lodge a complaint with the Information Commissioner’s Office. Their contact details are:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF      

Helpline number: 0303 123 1113

Future processing

We do not intend to process your personal information for any reason other than stated within this privacy notice. If this changes, we will inform you by (insert notice mechanism).

Changes to this privacy notice

This privacy was published on the 19^th February 2024

We constantly review our internal privacy practices and may change this policy from time to time. When we do, we will inform you by (insert notice mechanism).

Get in touch

If you have any questions about this privacy notice, security  or the information we hold about you, please contact Tim Murden at tim.murden@tmsolicitors.co.uk

Alternative formats

If it would be helpful to have this notice provided in another format (for example: in another language, audio, braille), please contact us (see ‘Get in touch’ above).